20
b. Due to unsafe weather or playing conditions.
7. If the event is cancelled by the Club, officers must notify the Club Sports staff. Staffing fees will still be
assessed with less than two days’ notice.
Visiting Team Information
During the Facility Request process, the club may be asked to provide the contact information for visiting teams.
Recreational Sports will contact the visitors, or may ask the host club to do so, prior to their arrival to inform them of IU
facility policies and procedures.
• All participants must all be 18 years or older, UNLESS the person is a current IU student or meets the Club Sport
membership requirements of their home institution, then all privileges are afforded to them as a student.
SUPERVISION REQUIREMENTS
Events in Recreational Sports or Athletic Facilities
• Risk Level I and II clubs are required to have a Safety Lead at all events (regardless of location).
• Clubs are responsible for paying the wages for all event staff. Staffing levels are determined by activity, location
and event size. Typical supervision requirements include:
o RSFC and Evan Williams: 1 Recreational Sports Head Supervisor and 1 Risk Management First Responder.
▪ The Risk Management First Responder is required to present during all warm-up activity. Please limit
warm-up activities to 1 hour prior to start time.
▪ When possible for rugby matches, or deemed necessary for large scale events, EMTs or an
ambulance may be contract for the event. The cost of this will be passed on to the clubs.
o Woodlawn Field: 1 Recreational Sports Head Supervisor if two of more fields are being used
simultaneously.
o Garrett Fieldhouse /SRSC: 1 Recreational Sports Head Supervisor if the event is hosted in a location that
is not typically used by the club.
o Mellencamp Pavilion: 1 Recreational Sports Head Supervisor and 1 Risk Management First Responder.
▪ The Risk Management First Responder is required to present during all active warm-up activity.
Please limit warm-up activities to 1 hour prior to start time.
o Other IU Facilities: may require Recreational Sports Head Supervisors or other staff as determined by
the Assistant Director of Club Sports and the host facility department.
Practices in Recreational Sports or Athletic Facilities
• All Risk Level I and II clubs are required to have a Safety Lead at all practices (regardless of location).
• Recreational Sports reserves the right to require additional supervision at Club Sport practices depending on the
nature and location of the activity. Recreational Sports also may send Supervisors/Staff to check on and off
campus practices to ensure policies are being followed.
• All club sports using Mellencamp Pavilion and other select University facilities will be required to have a Head
Supervisor present and a Risk Management First Responder for practices. Clubs are responsible for paying the
wages for all required staff.
HOSTING OFF-CAMPUS EVENTS & PRACTICES
Club Sports hosting events and/or practices off-campus (Karst Farms, Frank Southern Ice Rink, etc.) shall abide by the
host facility’s policies, emergency action plan, and supervision requirements, in addition to:
• Risk Level I and II clubs are required to have a Safety Lead at all practices and events.
• Club Sports hosting events in public/non-supervised locations (roads, trails, Lake Monroe, etc.) shall obtain
necessary public permits to host the event. Recreational Sports reserves the right to require additional
supervision depending on the nature and location of the activity.
• High risk club sports (Gymnastics, Martial Arts, etc.) may also require an EMT through the Bloomington Hospital
Ambulance Service for events. These events will require a meeting with the Assistant Director of Club Sports to
determine appropriate supervision.